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K&G Formats for Pre-Ticketing Merchandise
Dear Valued Resource:
K&G Center, Inc. has implemented a vendor compliance program, which requires that all merchandise be pre-ticketed to K&G's specifications. Bar coded identification on carton labels and merchandise tags will be processed faster, the merchandise will be out on the floor and selling faster and invoices will be processed for payment faster. This program is mandatory and all tags and labels must conform to K&G's specifications. You will be subject to "charge backs" on shipments received that are non-compliant.
The information required on the bar coded carton label is the store #, the P.O. #, the department #, the units in each carton, and the carton count, (i.e. 1 of 4). This label is required in addition to any other labels that might be required, such as a UPS shipping label.
K&G has chosen Paxar Corporation. to help with the implementation of this compliance program. If you do not have ticketing and/or bar coding equipment, Paxar can help you meet your requirements by setting you up with the software, printer, and supplies necessary to print the K&G tags and labels in your facility. With Paxar's ComplyLine™, you get up-to-the-minute pre-approved compliance formats and supplies. Please contact Paxar at www.paxar.com or call them Toll Free at 1-800-543-6650, Prompt #5.
Once you have all the necessary supplies and information, please contact Ron Wright at (404) 351-7987, extension 370. Ron will make sure that everything is set up on K&G's side to begin pre-ticketing. He can also answer any questions or concerns that you may have.
Thank you in advance for your cooperation.
Ron Wright
Director of Merchandise Planning |
K&G has two types of formats, a label and a hard tag.
The following is a map of all the fields on K&G merchandise tickets. The descriptions correspond to the fields on the ticket.
The shipping label size is 6" H by 4" W.
The actual hard ticket size is 2 3/4" H by 1 1/2" W.
The actual hard ticket size is 1 1/2" H by 1 1/2" W.
Vendor Style Number
This number can be alpha, numeric or both.
Season Code
A season code is assigned to a style based on the first delivery date.
K&G's seasons are as follows:
| Spring |
season 1 |
Summer |
season 2 |
| Transitional |
season 3 |
Fall |
season 4 |
| Holiday |
season 5 |
Early Spring |
season 6 |
The format is season/current year. An example for a style that will be delivered in Summer
2000 would be: 20.
Bar Code with K&G UPC
The UPC's on K&G tickets are IN-HOUSE codes. They are assigned by K&G and will always begin with a '4'. Our system assigns a three-digit sequentially assigned number to the UPC, which represents the color and size. A style can have a maximum of 999 color/dimension /size combinations.
K&G will supply you with this information.
STS Style number
This 8-digit number is made up of K&Gs class and department number plus a three digit
sequentially assigned number from our system.
Men's Slacks
Vendor Expectations:
- Price ticket all merchandise.
- Attach the price ticket to the left side of the pant with a Dennison bullet through the seam at the bottom of the waistband close to the front pocket.
- Mark each carton with the following information:
Purchase Order #
Store #
Dept. #
Quantity Per Carton
- The packing list must be a summary of the total number of pieces for the purchase
order. The summary must be listed by lot number, color and size.
Men's Shirts
Vendor Expectations:
- Pre-ticket all merchandise as per purchase order instructions.
- Affix the label on the shirt package in the upper right hand corner on the back.
- Mark each carton with the following information:
Purchase Order #
Store #
Dept. #
Quantity Per Carton
- The packing list must be a summary of the total number of pieces for the purchase
order. The summary must be listed by lot number, color, and size.
Men's Sportswear
Vendor Expectations:
- Pre-ticket all merchandise as per purchase order instructions.
- Attach the ticket to the size indicator in the collar of the shirt.
- Mark each carton with the following information:
Purchase Order #
Store #
Dept. #
Quantity Per Carton
- The packing list must be a summary of the total number of pieces for the purchase
order. The summary must be listed by lot number, color, and size.
Men's Shoes
Vendor Expectations:
- Label all merchandise.
- Affix the label on the front end of the shoebox covering any vendor bar code while leaving the lot number and size visible.
- Mark each carton with the following information:
Purchase Order #
Store #
Dept. #
Quantity Per Carton
- The packing list must be a summary of the total number of pieces for the purchase
order. The summary must be listed by lot number, color, and size.
Men's Belts
Vendor Expectations:
- Ticket all merchandise.
- Attach tag using a loop Thatch through the buckle.
- Mark each carton with the following information:
Purchase Order #
Store #
Dept. #
Quantity Per Carton
- The packing list must be a summary of the total number of pieces for the purchase
order. The summary must be listed by lot number, color, and size.
Men's Neckwear
Vendor Expectations:
- Tag all merchandise.
- Place the price ticket on the backside of the tie through the label with a Dennison bullet.
- Mark each carton with the following information:
Purchase Order #
Store #
Dept. #
Quantity Per Carton
- The packing list must be a summary of the total number of pieces for the purchase
order. The summary must be listed by lot number.
Men's Suits, Sportcoats and Outerwear
Vendor Expectations:
- Price ticket all merchandise.
- Attach the price tag through the left sleeve under the cuff with a Dennison bullet.
The bullet should be 1" long so the price tag is clearly visible.
- Mark the carton with the following information.
Purchase Order #
Store #
Dept. #
Quantity per carton
- The packing list must be a summary of the total number of pieces for the purchase
order. The summary must be listed by lot number, color and size.
Men's Department Numbers
| Dept # |
Category |
| 100 |
Single Breasted Suits |
| 200 |
Double Breasted Suits |
| 300 |
Single Breasted Athletic Suits |
| 400 |
Double Breasted Athletic Suits |
| 700 |
Sportcoats |
| 800 |
Blazers |
| 1000 |
Dress Pants |
| 1200 |
Tuxedos |
| 1300 |
Tuxedo Furnishings |
| 1500 |
Dress Shirts |
| 1900 |
Accessories |
| 2100 |
Knit Shirts |
| 2300 |
Sport Shirts |
| 2500 |
Sweaters |
| 2700 |
Casual Pants |
| 2900 |
Casual Shorts |
| 3000 |
Activewear |
| 3200 |
Jackets & Vest |
| 3400 |
Leather |
| 3600 |
Top Coats |
| 3800 |
Rainwear |
| 4000 |
Shoes |
Lady's Slacks
Vendor Expectations:
- Price ticket all merchandise.
- Attach the price ticket to the left side of the pant with a Dennison bullet through the seam at the bottom of the waistband close to the front pocket.
- Mark each carton with the following information:
Purchase Order #
Store #
Dept. #
Quantity Per Carton
- The packing list must be a summary of the total number of pieces for the purchase
order. The summary must be listed by lot number, color and size.
Lady's Blouses, Knit Tops and Dresses
Vendor Expectations:
- Pre-ticket all merchandise as per purchase order instructions.
- Attach ticket with hang tags through the label in the back of the neck opening.
- Mark each carton with the following information:
Purchase Order #
Store #
Dept. #
Quantity Per Carton
- The packing list must be a summary of the total number of pieces for the purchase
order. The summary must be listed by lot number, color, and size.
Lady's Handbags
Vendor Expectations:
- Ticket all merchandise.
- Attach hang tag using a loop around the handle.
- Mark each carton with the following information:
Purchase Order #
Store #
Dept. #
Quantity Per Carton
- The packing list must be a summary of the total number of pieces for the purchase
order. The summary must be listed by lot number, color, and size.
Lady's Belts
Vendor Expectations:
- Ticket all merchandise.
- Attach hang tag on belt buckle near vendor tag.
- Mark each carton with the following information:
Purchase Order #
Store #
Dept. #
Quantity Per Carton
- The packing list must be a summary of the total number of pieces for the purchase
order. The summary must be listed by lot number, color, and size.
Lady's Scarves
Vendor Expectations:
- Tag all merchandise.
- Attach hang tag with vendor tag on label.
- Mark each carton with the following information:
Purchase Order #
Store #
Dept. #
Quantity Per Carton
- The packing list must be a summary of the total number of pieces for the purchase
order. The summary must be listed by lot number.
Lady's Suits
Vendor Expectations:
- Price ticket all merchandise.
- Attach a hang tag on the bottom of the left hand sleeve.
- Mark each carton with the following information.
Purchase Order #
Store #
Dept. #
Quantity per carton
- The packing list must be a summary of the total number of pieces for the purchase
order. The summary must be listed by lot number, color and size.
Lady's Department Numbers
| Dept # |
Category |
| 7000 |
Suits |
| 7100 |
Dresses |
| 7200 |
Skirts |
| 7300 |
Pants |
| 7400 |
Blouses |
| 7600 |
Denim |
| 7700 |
Outerwear |
| 7800, 7900, 8000 |
Collections |
| 8100 |
Shoes |
| 8200 |
Accessories |
Routing / Shipping General Guidelines
- Purchaser order number, store number, style, color, size and quantity must be marked plainly on the outside of all cases. Where multiple packages comprise a single shipment, packages shall be consecutively numbered. The number of cartons per order and the appropriate purchase order number and all the other carton labeling must be stated on each carton.
- Provide a UCC (Uniform Code Council) approved scannable UPC (Universal Product Code) 128 barcode on all cartons.
- Packing slips must accompany each shipment and shall be attached to the outside of the lead carton, marked “ Packing Slip Attached.” Packing slips must detail the shipment by PO, style, color, and size quantity and prepack information, if applicable.
- Ship to specified store location or distribution center as denoted on the Purchase Order.
- Ship within the “Start Ship “ and “ Ship Complete” dates as per the Purchase Order. Do not ship early , late, split ship or back order as our carriers will not accept your shipment or shipment may be refused at our receiving docks.
- All shipments with the same “Ship To Address” released on the same day must be combined on one Bill of Lading.
- Do not add freight and / or insurance charges to invoices.
- All merchandise must be shipped in accordance with routing guidelines
- All excess freight expenses will be charged directly back to the vendor for any shipments not in accordance with routing guidelines
Bill Of Lading Requirements: Merchandise must be fully described on bills of lading. All truck shipments should be classified and declared at full value unless otherwise approved by K&G Transportation Department. All shipments released on the same day and for the same ship to address must be combined on one bill of lading.
Bills of lading must show:
- All purchase order numbers
- The number of cartons by PO number
- Total number of cartons per shipment
To prevent refusals or penalty charges, please instruct carrier to transcribe above information to freight bills and /or delivery receipts. Also the bill of lading must accompany the freight bill and / or delivery receipt.
Palletized Merchandise: Shipments of 30 cartons or more must be shipped on a 40x48 pallet; stretch wrapped five (5) turns, unless you have obtained authorization from K&G Transportation Department to head load loose cartons on our designated carrier. Orders should be palletized one style per pallet with carton labels visible.
Routing / Carrier Information
Routing Guide
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